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Written on April 8, 2014 at 7:32 pm, by admin
This form contains several sections that will expand based on your answers throughout the form.
Setting the date(s) and reserving rooms is the first step to planning an event.
Please check the College of Law Calendar of Events to avoid dates for which other events have been scheduled. Care should also be taken to ensure that your event doesn't occur on a religious holiday. The Equal Opportunity and Diversity department suggests the following site for a comprehensive list of holidays
Information on Reserving a Room
After you have date(s) selected, the next step is to have a space to hold the event. The College of Law uses an event planning program called EMS Lite.
Faculty, Staff, and Student Organizations have been set up with a username and password for EMS Lite. Your username is your email address, or your group's email address. If you don't know your password, try the "email me my password" link on the EMS Lite homepage. If you're having trouble, please contact Michelle Christensen at (319) 335-9034 for assistance reserving a room.
Be sure to check EMS for other events that may not be published in the online Calendar of Events. Some non-public events and meetings are not published on the calendar so checking EMS Lite is an important step in planning your event.
Using EMS Lite you will submit a room request. Instructions are available online. If you need more than one room for your event, you will need to submit multiple requests. You will receive an email confirmation once the reservation has been approved.
The College of Law IT and Video Departments make the following software available on all Ed Tech and Laptop/Projector Cart computers: Microsoft Office 2013 Suite (PowerPoint, Word, Excel, Publisher), WordPerfect X7, Adobe Acrobat Reader, Internet Explorer, FireFox.
Please ensure that your presenter’s materials will work with these software packages.
If your presenter wishes to use their own laptop for their presentation, please ensure that they arrive a minimum of one hour before their presentation to test that their laptop will work with our systems. Also if the presenter has a Mac laptop, please ensure they have a VGA adaptor to connect their laptop to our systems.
As a backup they should bring their materials on a USB Key (Flash Drive) so they can be easily transferred in the case of an incompatibility.
The College of Law Video Department uses the lecture capture software, Panopto, for recording all classes and events.
Panopto is a self service program which allows you to start and stop recordings yourself using the software loaded on the computer in the room. The Video staff can schedule training with you and/or your tech contact as needed.
Guest Wireless is available through AT&T Guest Wireless. Please visit the ITS Helpdesk for instructions or call 4-HELP (319-384-4357) for assistance.
You are responsible for purchasing the food and beverages for your event. This link contains more detailed information on this process as well as a list of vendors and contacts.
Parking at the College of Law is very limited. Public and metered parking is available in Lot 14 on Melrose Avenue or in the parking ramps located next to the Field House and UIHC. If you have special guests or speakers and would like to request parking, please check "yes" below and complete the necessary information.
Unused parking passes must be returned to Julie Kramer.
In some instances parking passes will not be available and your guests may be asked to use the public or metered parking. Public parking is available in Lot 14 on Melrose Avenue or in the Parking Ramps by the Field House and UIHC.
Once this form is submitted, Julie will receive your email will contact you with additional information regarding parking as well as answer any questions you may have.